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5 Tips to Merge Pdf Files - Things You Shouldn\'t Skip

Tuesday, 29 March 2022
5 tips to merge pdf files

The world of technology is constantly changing, and the way we work with documents has changed too. Now it's easier than ever to get your work done, and most people don't even have to worry about looking up instructions on how to do so. However, this doesn't mean that it's a straightforward process.

This guide is here to offer some helpful tips on how you can merge pdf files without much effort on your behalf. Follow these steps for the most successful merging experience possible.

What is pdf?

The word pdf is an acronym for "Portable Document Format." It is a file type commonly used in computers and other digital devices to store documents. In addition, it is often used as a method for sharing documents with others.

Why merge pdf files?

The first and most important reason is that merging pdf files will help you save paper. Paper is dying, and it's really hard to find a place that still has enough of it left to print out something like a book or a manual.

Merging pdf files can also be used for publishing purposes.

Publishing one large document as one File is much easier than doing so with multiple documents. It's also easier on your eyes when you have the option of viewing an entire file at once instead of having to flip through pages individually. 

Merging pdf files can also free up space in your home or office, which means fewer items to keep track of and less clutter to put away. And lastly, merging pdf files will make it easier for people who aren't familiar with technology to get their work done.

How to merge pdf files without much effort

At this point, you likely have a pile of pdf files sitting on your desktop, and you're wondering how to merge them without spending hours. Fortunately, there is a quick and easy way to do so.

The best way to merge pdf files without the hassle is by using a reliable merge PDF tool. With this tool, you can quickly and easily merge pdf files in less than a couple of minutes

You do not have to install different kinds of merge software programs on your mobile, tablet, or desktop computer. The online PDF merger tool takes care of everything and provides a quick solution that you might have never experienced before.

The bad thing about downloadable software programs is that they occupy space on your device's hard drive and cause your machine to work slowly. In addition, they put an extra burden on your laptop, making it less productive and efficient.

On the contrary, the online PDF merge tool does not require you to install any software. You just have to visit the website, upload files that you would like to merge, and get the resulting output within seconds. The entire process works smoothly and automatically. You just have to upload files manually, and the tool will perform the rest of the tasks on its own.

Common mistakes made when merging pdfs 

The most common mistakes when merging pdfs are when you're not careful about the order in which you merge files. This can cause your document to have a lot of blank pages or other problems that are hard to fix. 

If you ensure that you open each File and make changes before merging, you will likely not encounter these issues later.

Another common mistake is when somebody opens a file, makes changes, and doesn't save it right away. If they do this, there's a good chance they're not going to be able to merge their File the way they need. This is because PDFs need to be saved for them before getting merged. So, make sure you make necessary changes to existing PDF files and then upload them for a quick merging process. 

5 Tips to merge pdf files

1. Read through the instructions carefully

This is the most important step, and it's always a good idea to read through the instructions before getting started. Make sure you understand what you're doing before you start. That way, everything will flow easily.

For instance, you may want PDF files merged in a specific order. Please do not upload your files and merge them randomly. In that way, you won't get the required document. Once you have uploaded all files, make sure you rearrange them in an order required by the rest of the team.

If you have got some specific instructions from team members, make sure to follow them carefully before you move on with the merge process.

2. Don't worry about losing formatting

Do not worry about losing any formatting or information in merging files. If anything gets lost, it can always be restored later. So, don't stress too much about this step either.

There is no need to be concerned about formatting issues if you use a reliable online PDF merge tool. It will take care of the images, graphs, vectors, text, and font style. Nothing will be overdone. The tool has been developed to preserve the formatting of your PDF documents.

2. Save your original file as a PDF 

Please save your original File as a PDF (no matter what PDF joiner you use) because it will be easier to use when merging files with other documents or apps later. However, if you don't want to save your File this way, there are other options available for you.

4. Decide whether or not to merge into one single document 

If you have multiple documents that need to be merged, decide how many of them will be included in your final output document before beginning the process. This is an important decision because if you decide that you want more than one document at the last minute, things could be slightly tricky to handle.

Merge files that are related to each other. For instance, your team might need a chosen set of PDF files to be merged. You have to select only applicable files and join them in such a case. Binding irrelevant PDF documents is not what you are supposed to do. This can further create a mess for you.

5. Share the output the way you want

The good thing about the online PDF merger is that it lets you share the merged PDF document link. So you just have to copy the link and share it with the concerned team members who might be sitting in different parts of the world. This is an excellent thing for people working remotely. 

Furthermore, you can also share the resulting output through social media apps such as WhatsApp, Skype, LinkedIn, etc.